Improving Cooperative Capacity for Member Development
A Capacity Building Program to Grow Members to Grow Cooperatives
Capacity Building Program Briefer
What is MASS-SPECC Capacity Building Program?
It is a comprehensive capacity building program establishing cooperative standards geared towards effective and efficient translation of the cooperative sector’s mission towards member development anchored on cooperative values and principles.
What are the elements involved in the MASS-SPECC Capacity Building Program?
- To objectively measure the cooperative’s capacity in achieving financial viability and satisfying the socio-economic, cultural and environment needs of the members, the use of a comprehensive Capacity Assessment Tool is important in establishing the benchmark on organizational development. This is done with the cooperative’s manager in a 3-day facilitative approach and workshop. On this workshop, this assesses every capacity areas applicable in the cooperative setting. The capacity areas includes: Cooperative Essentials, Governance and Leadership, Management of Funds, Financial Management, Operations Management, Membership, Marketing, Human Resource Management, Management Information System, and Risk Management.
- Results of the assessment will be the basis of the cooperative’s Capacity Building Plan. It is a set of priority objectives and activities that the cooperative will engage throughout the program.
- Staying true with the Program’s definition on applying cooperative principles in the program, the Capacity Building Program is will be participated by a volunteer Mentor who is responsible in facilitating the cooperative’s development and facilitating the completion of the cooperative’s Capacity Building Plan.
- Constant Monitoring of mentee’s development and mentor’s mentoring activities is in place to facilitate the achievement of the program’s objectives while making sure on the program quality output.
What makes the Capacity Building Program different?
- Unlike other capacity building programs of responding only to the requested needs of the cooperative, the Capacity Building is a Pro-Active and Holistic Approach of answering the needs of the cooperative sector encompassing the relevant capacity areas of a cooperative.
- The result of cooperative’s capacity assessment can facilitate key findings towards Institution, Regional and Global Intervention Support. This is a pro-active and objective support that would help the whole cooperative movement in determining the needs of the sector.
- The program is Member-Focused. The program focuses on the need and participation of the cooperative on the program phases, from cooperative capacity assessment to the formulation of the cooperative’s capacity building plan, to selecting priority interventions and until the monitoring phase. This is to develop the cooperative’s sense of ownership of the cooperative’s development while MASS-SPECC acts only as a facilitator and support of the cooperative.
- In exemplifying the Cooperative Principle of Cooperation among Cooperatives, the program highlights the participation of the cooperative mentors who will provide the cooperative a face-to-face mentoring and monitoring on the implementation of the cooperative’s Capacity Building Plans.
What is the role of MASS-SPECC?
- Conduct a Cooperative Capacity Assessment workshop that will facilitate the cooperative’s self-assessment along the program’s Capacity Building Framework to determine capacity gaps, which will be the basis for the cooperative’s Capacity Building Plan.
- Provide capacity building interventions to the cooperative based on their Capacity Building Plan during the Cooperative Capacity Assessment workshop. Intervention options include, but are not limited to, training, mentoring, technical advisory and assistance, and peer learning.
- Provide a qualified and volunteer mentor who will assist the cooperative for a span of twenty five (25) days for one (1) year to accomplish its capacity building plan. The assigned volunteer mentor shall provide guidance to the cooperative in the development and implementation of its Capacity Building Plan through face-to-face mentoring sessions. The assigned volunteer mentor shall also provide feedback to the cooperative on its progress and evaluate results of its implementation of the Capacity Building Plan.
- Monitor and evaluate the progress of the cooperative in terms of their organizational development throughout the term of the program.
- Monitor and evaluate the progress and the performance of the mentor throughout the program.
- Provide the volunteer mentor Php 1,500.00 per day allowance for a span of twenty five days (25) for one year. The Mentor’s daily allowance will be coming from the pooled regional CETF.
What are the qualifications of a mentee and a mentor?
1. MENTEE – the cooperative to be mentored
- Must be a Member-In-Good-Standing (MIGS) of MASS-SPECC
- Attended the Capacity Building (or Organizational Diagnostics) Workshop
- Signed Memorandum of Agreement (MOA) as a Mentee
- Board Resolution agreeing to be part of the Capacity Building Program as a Mentee
2. MENTOR – the person assigned by MASS-SPECC to guide the mentee in developing and implementing its capacity building plan
- Individually, a member in good standing to the respective cooperative
- Primary Cooperative is a MASS-SPECC Cooperative Member in Good Standing
- Consent of the coop to which he/she belongs (Signed MOA)
- An understanding of principles and practices that make cooperative effective organizations, preferably gained from actual experience in leading or managing an organization or organizational unit of the same nature
- Adequate level of expertise gained through experience in at least one of the identified capacity areas, i.e. governance, leadership, strategic planning and management, resource development and mobilization, program design, implementation & management, and monitoring & evaluation, financial management, administrative management, and human resource development. Experience may have been acquired by providing training, technical consultancy, etc. in any of the said areas.
- Some actual experience in coaching or mentoring (not necessarily in a formal setting, e.g. coaching of subordinates is considered actual experience in coaching or mentoring)
- With demonstrated personal and interpersonal efficacy. i.e., has self awareness and acceptance of one’s own strengths and development areas; ability to work well with others; able to acknowledge and nurture possibilities or recognize potential in others and facilitate their development
- Desire and willingness to help develop societies by assisting cooperatives in building their capacities
- Able to give the time to conduct face-to-face mentoring to assigned cooperative for approximately twenty five (25) mentoring days per cooperative over a period of one (1) year
What is the role of the Mentee?
- Share the program’s goal of strengthening the capacities of cooperatives to achieve sustainable and significant impact, be accountable to their constituents, and be able to effectively manage resources;
- Commit to make changes in its organizational systems based on the results of its Capacity Assessment and Capacity Building Plan for the betterment of the organization;
- Willing to avail MASS-SPECC Services to accomplish the activities and interventions stated in the Capacity Building Plan;
- Commit to provide the needed executive and staff time to fully participate in all capacity assessment, planning, mentoring and capacity building activities/sessions, and to comply pre- and post-intervention requirements, reports and/or documents;
- Commit to satisfy the qualifications of becoming a cooperative member in good standing (MIGS) status as provided in the Article II Sec. IV on Members’ In Good Standing of the MASS-SPECC’s By-laws as a qualifying criterion to become a participating mentee of the Capacity Building Program.
- Commit to reimburse all relevant out-of-pocket expenses of MASS-SPECC and the assigned Mentor, as specified in the Article III, Sec. I on Fees and Charges.
- Allow MASS-SPECC to monitor and evaluate the organization in terms of progress in the different capacity building areas; and
- Commit to complete the implementation of its capacity building plan in order to maximize the program’s benefits to the cooperative.
What is the role of the Mentor?
- Provide guidance to assigned cooperatives through face-to-face mentoring in the development and implementation of their Capacity Building Plans.
- In coordination with the Capacity Building Lead Team, schedule mentoring sessions with his/her assigned cooperative
- Conduct mentoring sessions on schedule agreed upon with the cooperative and the Capacity Building Lead Team
- Assess the capacity of the cooperatives mentored in the performance and accomplishment of the tasks and outputs as detailed in their Capacity Building Plans.
As a mentee, what are the fees or charges included in the program?
- Mentor and MASS-SPECC’s out-of-pocket expenses (e.g. meals, travel and transportation, board and lodging) will be reimbursed by the cooperative with corresponding receipts except for the Mentor and MASS-SPECC’s meal during their return trip which is fixed at One hundred Fifty Pesos (PhP 150.00) per meal
- MASS-SPECC intervention services (such as training programs, technical consultancy, among others) will be charged differently. The pricing of these intervention services will depend on the pricing set by MASS-SPECC, as agreed by the cooperative
What are the benefits of the Capacity Building Program?
- The cooperative will achieve the institution’s vision, mission and goals
- Principles of the cooperative movement will be materialized
- Cooperative can build network of lifelines in case of institutional needs
- Opportunity to maximize mentor benefits
- Improved institutional capacities
- And many other institutional, cooperative movement and individual member benefits…
If I have more questions regarding the MASS-SPECC Capacity Building Program, where, how and to whom can I have them answered?
For questions and more details, you may contact the Capacity Building Program Lead Team thru email address firstname.lastname@example.org or thru telephone number (088) 856-2339 local 11 or thru mobile number 0915-6193-806 and look for Ms. Carmel Neri (Program Officer – Capacity Building Program).